# Classroom party signup for helpers and supplies

The celebration needs more than snacks. Give supplies, setup, and cleanup their own places so families can see exactly how to help.

[Read this page in the browser](https://www.signupbubble.com/templates/classroom-party-signup)

[Use this template](https://www.signupbubble.com/events/new?template=classroom-party&source=template-classroom-party-signup)

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## Example

The starter mixes contributions and helper roles. Multiple selections are enabled so someone can bring fruit and stay to help clean up.

> Example only. Your new event starts with no signups. Choose real dates and review the settings before publishing.

### Classroom Celebration

Help us put together a simple classroom celebration. Claim a contribution or a helper role, and use the comment to describe what you are bringing. Please check classroom food guidelines first.

- Example schedule: One classroom celebration
- Example location: Classroom drop-off and helper meeting point
- Food, crafts, setup, and cleanup

| Slot | Capacity | Schedule | Capacity counts | Taken in example |
| --- | --- | --- | --- | --- |
| Fruit platter | 2 | Set by organizer | One signup | 1 |
| Drinks for the class | 1 | Set by organizer | One signup | 1 |
| Craft supplies | 2 | Set by organizer | One signup | 0 |
| Setup helper | 2 | Set by organizer | One signup | 2 |
| Cleanup helper | 2 | Set by organizer | One signup | 1 |

### Starter settings

- Guests must select a slot.
- Guests may choose several slots.
- Public participant names are hidden.
- Guest reminders enabled.
- Signup comments enabled.
- Comment prompt: What are you bringing or helping with?

[View the example in the browser](https://www.signupbubble.com/templates/classroom-party-signup#preview)

## One contribution is not one attendee

A fruit-platter slot represents a platter, and a setup slot represents an adult helping. Neither is a count of every child or family member attending. Keep this sheet focused on commitments, and collect attendance separately if you need it.

A parent who brings one platter and helps with cleanup claims two slots. They are still one signup on the event.

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## Make the little jobs easy to see.

A celebration needs something to share, something to do, and people to help before and afterward. Separate those commitments so every family can find a useful way to join in.

### Useful quantities

Say one fruit platter serving ten, rather than just fruit. Two platter places then mean two contributions, not two children attending.

### A contribution and a helping hand

Multiple selections let one parent bring a platter and help clean up. Their two commitments do not mean two people are attending.

### Guidance in the right place

Put classroom food and material guidelines in the description, and add a reference photo to any slot that needs a visual example. Keep personal health information out of contribution comments.

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## Make this signup your own

1. **Write a short, balanced list**

   Use the starter's food, drinks, craft, setup, and cleanup categories. Replace vague items with useful quantities in the label, such as one platter serving ten. Add a reference photo to show a themed treat or craft to recreate.
2. **Check classroom guidelines**

   Describe relevant food and materials guidelines. Keep sensitive information out of public comments. Use private organizer questions only when needed.
3. **Let families choose how to help**

   Multiple slot selections and a contribution comment are on in this starter. Public names are hidden. Review these choices before publishing.
4. **Share the final details**

   Set the date, delivery location, and helper arrival time. Review the guest view, publish, and share the link through your usual classroom channel.

### Before you share

- Contribution labels describe useful amounts.
- Any reference photos are saved and ready for families to view.
- Cleanup is on the list, not left for later.
- Families can select both an item and a helper role.
- Attendance is tracked separately if you need a headcount.

Start with an individual Free account. Shared team management, check-in, and recurring series are Organization features.

[Compare current plans and limits](https://www.signupbubble.com/pricing)

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## Organizer notes

### Before sharing: Balance the list

Include the quieter jobs as well as food: materials, setup, and cleanup all need a place.

### The day before: Look for the missing category

In the sample, setup is covered but no craft-supply contributions are claimed. Ask for that specific help.

### Before guests arrive: Separate delivery from helping

Give contributors a drop-off point and helpers their arrival instructions. These may be different times.

### Example invitation

Sample wording to adapt before sharing your own event.

> Help us get the classroom ready for a simple celebration. Choose a contribution, a helper role, or both. Fruit platters should serve about ten children. Please follow the classroom food guidance and add a short note about what you’re bringing.

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## More guidance

[Choose RSVP, slots, or a poll](https://www.signupbubble.com/guides/rsvp-signup-sheet-or-poll): Separate attendance from contributions.

[Guest count and party size](https://www.signupbubble.com/docs/guest-count-and-party-size.md): Count people without filling extra item slots.

[Custom questions](https://www.signupbubble.com/docs/custom-questions.md): Collect useful contribution details.

[Slot reference photos](https://www.signupbubble.com/docs/slots-and-capacity.md#reference-photos-for-items): Show families what to bring or make.

## Keep the school community coming together

Once the party is planned, the same families can help stock the classroom, fill the bake-sale table, or run an activity day. Start with the list that fits the job.

- [Classroom supplies](https://www.signupbubble.com/templates/classroom-supply-drive.md)
- [Bake-sale contributions](https://www.signupbubble.com/templates/bake-sale-signup.md)
- [Activity-day volunteers](https://www.signupbubble.com/templates/volunteer-sign-up-sheet.md)

## Bring a treat, lend a hand, or chip in

Keep item and helper slots free while inviting an optional contribution for craft materials or decorations. A separate class party collection page also works when a family wants to contribute without taking a slot.

> Available on Free and Organization. Complete Stripe setup with an eligible US account to collect payments in US dollars. Organizers pay Stripe processing fees plus Signup Bubble’s 1% fee, with a $0.25 minimum and a $0.75 maximum per checkout.

[Explore payment options and fees](https://www.signupbubble.com/pricing#payments)

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## Frequently asked questions

### How is this different from a supply drive?

A supply drive primarily collects items. This starter also includes adult setup and cleanup roles for a specific celebration, with multiple selections so families can do both.

### Can I ask what food someone is bringing?

Yes. The starter includes a comment prompt. You can replace it or add a custom question. Put classroom food guidance in the event description first.

### Can parents see a photo of what to make?

Yes. The organizer can add one optional reference photo to each slot. Parents can select the photo or View photo to enlarge a treat or craft example. Press Save after adding, replacing, or removing a photo on an existing event.

### Should I turn on guest count?

Not just to track contributions. Turn on guest count only if you also need attendance numbers, and review which slots should count a whole party. A family bringing one platter usually fills one platter commitment.

## A little from each family. A lovely day for the class.

Open an editable starter, review the details, and share one link when you are ready. Your guests can sign up without creating an account.

[Use this template](https://www.signupbubble.com/events/new?template=classroom-party&source=template-classroom-party-signup)

## Related templates

- [Potluck sign up sheet](https://www.signupbubble.com/templates/potluck-sign-up-sheet.md)
- [Classroom supply drive](https://www.signupbubble.com/templates/classroom-supply-drive.md)
- [Field trip chaperone signup for clear volunteer roles](https://www.signupbubble.com/templates/field-trip-chaperone-signup.md)

[All templates](https://www.signupbubble.com/templates.md)