Choose one shared program or separate events
A three-session reading program and a monthly book club both span dates, but the work is different. In the program, readers choose a discussion from one page. In a monthly club, each meeting might have a new book, location, and attendance list.
| Your plan | Use | You will manage |
|---|---|---|
| Several sessions in one program | Dated slots | One signup page and roster |
| A similar event on a new date | Duplicate an event | A new event to review and edit |
| Weekly or monthly meetings | Organization recurring series | Separate events in a series |
Work through three reading discussions
Offer two discussions on the first day and one on the next day. Each lasts an hour and has eight seats. Readers choose one discussion, so everyone can find a time without signing up for the whole program.
That gives the program twenty-four possible places across three sessions. Each session still stops at eight. Leave the event-wide Attendee limit empty unless the program has a separate overall restriction.
Day 1 · Two discussions
Afternoon discussion · 4 to 5 PM
5 of 8 spots filled
Evening discussion · 6 to 7 PM
8 of 8 spots filled
Day 2 · One discussion
Afternoon discussion · 4 to 5 PM
2 of 8 spots filled
The first evening is full, but readers can still choose either afternoon discussion.
Set the dates, then build the sessions
Open the reading-group template and use your program's actual dates. The first and last day define the event window; the individual slots define the sessions people reserve.
- 1
Choose a schedule across days
Under When is this event?, select Several dates & times. This keeps the sessions together on one signup page.
- 2
Set the window and timezone
Enter First day, Last day, and Timezone. For our two-day program, the last day is the day after the first. Use the timezone participants should follow.
- 3
Apply and review the starter schedule
After choosing the first day in the reading-group starter, use Apply starter schedule to these dates. Check every session's actual date, start time, and end time. Rename the discussions if that makes them easier to recognize.
- 4
Give each discussion eight places
Set capacity to eight on each slot. Use Slot selection required and leave Allow multiple slot selections off when each reader should attend one discussion.
- 5
Decide whether readers may bring friends
For individual reservations, leave Allow group signups off. If one reader may reserve for a group, turn it on and enable Count whole party toward slot capacity for every discussion.
Help each reader arrive for the right session
Put the shared location and joining instructions in the event description. If sessions meet in different rooms, identify the room in the relevant slot label or instructions. A reader should not have to compare several messages to find the right place.
Dated-slot confirmations and reminders use the participant's slot schedule. Review the reminders before publishing and verify that each slot has the date and time you intend. A program spanning two days should still give each reader a clear appointment.
If you move the program, review its window and every affected slot together. Changing only the first day does not mean every session has been rescheduled. Check existing signups and communicate the new details to affected readers.
Check the program before you share it
Use the preview on a phone and look for the decision a reader needs to make: which discussion should I attend? Keep the selection instructions close to the schedule.
- All three sessions have real dates, start times, and end times within the program window.
- Each session has eight places; the whole program is not accidentally capped at eight.
- Readers choose one session, and any group reservation uses the intended number of seats.
- Location, timezone, and reminder settings match the final schedule.