01
The right amount of everything
Each category has its own capacity, so three desserts can fill while drinks still need help.
Free potluck template
A potluck sheet that keeps the spread balanced
Share one link and let everyone claim what they are bringing. No spreadsheet to babysit, no app to download, and no more three bowls of potato salad.
Free to createNo adsNo guest account
Ready to share
4 categories · 12 spots
A real product preview
See the sheet before you use it
This preview uses the same slot cards as a public Signup Bubble event, filled partway so you can see open, claimed, and full states.
Example
Example event
Potluck sign up
Neighborhood Potluck
Bring a dish to share and claim it below so we end up with a good spread. Serving starts at 5:30.
Saturday at 5:00 PMLincoln Park, Shelter B
What is needed
Claim something to bring
Main dish
2 of 3 spots filled
P
Priya S.
Chicken biryani
M
Marcus T.
Vegetarian lasagna
Side dish
1 of 4 spots filled
D
Dana W.
Greek salad
Dessert
3 of 3 spots filled
A
Alex R.
Lemon bars
J
Jamie L.
Brownies
C
Chris P.
Apple pie
Drinks
0 of 2 spots filled
Nobody has signed up for this slot yet.
Ready to bring something?
Pick an open item, then add your name and what you are bringing. No account required.
Pick an open item02
A list everyone can understand
Guests see names and dish notes, while you keep the complete organizer view in one place.
03
Full categories close automatically
Once the last dessert spot is claimed, everyone else sees that it is full and picks something else.
This is the starter you get
Item selection, signup notes, visible names, and reminders are already turned on. You can change every setting before publishing.
Like this starting point?
Open it in the builder, review every detail, and make it yours.
Included in the starter
A sensible menu, ready to shape
Start broad so people have room to choose. Rename anything, change capacities, or add the details that matter to your group.
3 spots
Main dish
4 spots
Side dish
3 spots
Dessert
2 spots
Drinks
A useful potluck default
The note asks “What are you bringing?” so the group sees three desserts and also knows whether they are pies, cookies, or cake.
Four quick steps
From idea to shared link
- 1
Add the when and where
Name the potluck, choose the date and time, and tell everyone where to meet.
- 2
Shape the menu
Keep the four starter categories or add bread, ice, serving utensils, and anything else your group needs.
- 3
Set the spots
Choose how many people can claim each category. The sheet closes each one as it fills.
- 4
Share one link
Text or email the page. Guests claim an item without downloading an app or creating an account.
Made for real gatherings
Every potluck has its own personality
The same simple signup can organize brunch in a backyard, lunch with coworkers, or a cozy soup night. Shape the starter around the people you are bringing together.
Beyond the list
Turn on only what your potluck needs
The starter is complete on its own. These controls are there when the guest list, timing, or menu needs a little more structure.
Ask the useful questions
Collect dietary restrictions privately, and use the public note for what each person is bringing.
Custom questionsChoose what guests can see
Show names and dishes for easy coordination, or show only what is still available.
Privacy controlsVote on the date first
Collect votes without accounts and turn the winning date into the final plan.
Schedule pollsRemind everyone automatically
Guests receive a reminder with the item they claimed, so fewer dishes get forgotten.
Emails and remindersAI event builder
Or describe the exact potluck you have in mind
Tell Signup Bubble the occasion, group size, categories, and questions. It drafts the complete sheet while you keep final say over every field and setting.
Neighborhood potluck on Saturday at 5 PM. I need three main dishes, four sides, three desserts, and two people on drinks and ice. Ask what everyone is bringing and whether they need a power outlet.Describe your potluck
Your editable draft
Neighborhood Potluck
- Saturday at 5:00 PM
- 4 categories and 12 spots
- What are you bringing?
- Guest reminders turned on
Nothing is published until you review the draft and choose to create it.
Common questions
Everything you need to know
Do guests need an account to sign up?
No. They open your link, choose an item, and enter a name and email. The email is used for confirmation, reminders, and a private link to change their signup.
Can people see what everyone else is bringing?
Yes. This starter turns on names and signup notes so guests can see both the category and the dish. You can turn name visibility off whenever you prefer.
What if someone wants to bring something different?
Add a category called Something else, or let them describe the dish in their signup note. You can rename, add, or remove categories at any time.
Can I change the sheet after sharing it?
Yes. The public link stays the same when you edit the details, capacities, or categories, and existing signups keep their places.
Can Signup Bubble build a more specific potluck for me?
Yes. Describe the occasion, group size, categories, and questions you need. The AI builder drafts the complete setup for you to review before anything is published.
More starting points
Explore more free sign-up templates
Ready when you are
Start with the potluck already organized
Open the builder with categories, capacities, visible names, signup notes, and reminders ready to review. Change anything, then share one clean link.