Managing your event
Emails, Reminders, and Organizer Notifications
Understand signup confirmations, slot-specific reminders, poll updates, video links, organizer alerts, and daily digests. Send invitations and custom messages.
Email that runs itself
Signup Bubble sends polished, mobile-friendly emails on your behalf at every step: when someone signs up, when they need to confirm, before the event, and after it. Every preview on this page is generated by the exact template the app sends, filled with example content.
Video meeting links
When a meeting link is ready, confirmed attendees receive their eligible links in confirmation and reminder emails. Choose Save and email link in Manage attendees to send an individual meeting-link email, or Save and email attendees in the event's Video meeting links settings to send a shared-link update.
Saving without emailing updates the personal signup page without sending a separate notice. Pending attendees must confirm their email before receiving a meeting link. Links and joining instructions stay off the public event page and public calendar.
Organizer signup emails still follow your per-signup, daily digest, or off setting. When meeting details are missing, signup notifications link directly to the relevant settings or attendee. If an attendee confirms while their link is still missing, per-signup notifications include a follow-up. Daily digests include unresolved meeting links, including older bookings. Off keeps these tasks on your dashboard without emailing you. Review individual assignments in Manage attendees.
See the Video meeting links guide for the complete setup and link-sharing flow.
Polls
When an event uses a poll, guests also get mail for voting: a vote saved note with a link to change their answers, and a winner picked (or time locked in) notice when you lock a question. If you hid results from voters, that lock email says voting has closed and does not name the winner. After a date is locked, standard reminders use that schedule like any other event. Organizers hear about votes the same way they hear about signups: each vote, a daily digest, or off.
Subject
Vote saved: Picnic date poll
For your guests
The moment someone signs up, they get a confirmation email with the event details, their slot, a private manage link for edits or cancellation later, and Add to your calendar links for Google Calendar or an .ics download when the event has a date.
Subject
You're signed up for Fall Harvest Potluck
With double opt-in enabled, the first email is a confirm-your-spot message instead. The spot is held until the guest clicks, and released automatically if the hold expires.
Subject
Confirm your spot for Saturday Beach Cleanup
Turn on reminders and every confirmed attendee hears from you before the event, with their slot and manage link so late changes are painless. On a fixed date, that is about a day before the event. After you lock a poll date, reminders use that winning date. On Several dates & times, each person is reminded of their slot date and time, not the first day of the window. Guests who cancel get a cancellation notice, and if you make significant changes you can send an event updated email to everyone signed up.
Subject
Reminder: Fall Harvest Potluck is coming up
For you, the organizer
Choose how you hear about activity: an email for each signup or vote as it happens, one daily digest that summarizes new signups and votes across all your events, or off when you would rather just check the dashboard. You are also notified when a guest cancels, when an event ends (close it to start a recap), again a day later if there is still no recap, and when recap photos are waiting for review.
Subject
New vote: Maya Rodriguez for Picnic date poll
Subject
Your daily signup digest
Messages you write
Beyond the automatic emails, you can broadcast to attendees from the attendees view, quick send your event link to contact lists, and send recap invitations and photo requests after the event. Per-send, daily, and monthly allowances depend on the workspace; see Limits.
Quick Send, contact invitations, and custom attendee messages show a recipient review before sending, including duplicates and excluded addresses. Open More → Message history on an event to check the sender, recipients, and queue status. Learn more in Messages and sending history.
For organizationsOrg
Go deeper on email settings
Read the attendee reminder reference for slot timing and troubleshooting, or organizer notifications for activity alerts and digests. This overview keeps the different message types together.