Guest Signups: Joining, Editing, and Canceling

These are the actual slot cards and signup form from the public event page, loaded with example slots. Pick a slot on a card, type a name, press the button: nothing is submitted from this page, but everything you see, including the live validation and the full-slot handling, is exactly what your guests get.

If the event also has a poll, voting is a separate step. A vote does not reserve a spot.

Planning an invitation for people who have never used Signup Bubble? Follow the guest journey guide from public link to confirmation and changes. This reference covers the individual controls and behavior.

Guests never create an account. A signup asks for a name and an email address, plus whatever optional fields you enabled: a comment, a phone number, an additional guest count, or custom questions. Email brings guests their confirmation and private manage link, plus reminders when enabled and event messages from the organizer, including video meeting updates. Names can be up to 100 characters and comments up to 500.

1. 1

   Open the link and pick a spot

   Slots show live availability. Tap the slot you want, then add your details. Full slots stay visible but locked.

2. 2

   Enter details and sign up

   Name, email, and any fields the organizer enabled. Validation happens inline, and values are preserved if something needs fixing.

3. 3

   Get a confirmation email

   It recaps the event, date, and slot, includes a private manage link for later changes, and offers calendar links when the event has a date.

If the organizer enables require confirmation, a new signup holds a spot temporarily instead of claiming it outright. The guest receives a confirm-your-spot email; clicking the link marks them confirmed. If the hold expires before they click, the spot is released automatically, so abandoned signups never block real attendees. Organizers can also confirm pending signups manually from the attendees view.

Every confirmation email contains a private, tokenized manage link. Opening it lets the guest update their name, comment, phone number, or party size, or cancel the signup entirely, which frees the spot immediately and notifies the organizer. Lost the email? The event page has a resend option that sends the manage link again.

Open the private manage link in your signup email and look for Your meeting links. Once your signup is confirmed and the organizer has added your meeting details, choose Join video call. For individual meetings, you see only the links for your own booking. Available links can also appear in your confirmation, reminder, or meeting update emails and personal calendar download.

If the page asks you to confirm your email, use the confirmation link first. If it says your meeting link will appear when the organizer adds it, check back later or contact the organizer. The organizer can save a link without sending a separate email, so your personal signup page is a useful place to check. Meeting links do not appear on the public event page or public calendar.

Organizing the call? See the Video meeting links guide for setup and sending details to attendees.

Public forms attract junk, so every signup passes through rate limiting and content moderation before it lands on your sheet. Spam bursts, profanity, and link-stuffed comments are filtered without you configuring anything. Details in Privacy and Visibility Controls.