Event Lifecycle: Draft, Publish, Close, and Archive

Every event moves through four stages, and you control each transition:

• Draft. No public page yet. Build the sheet at your own pace; nothing is visible until you publish.
• Published. The link is live and collecting signups. You can unpublish at any time to take the page down without losing anything.
• Closed. Signups are locked but the page stays up. Closing also unlocks the recap tools. Closing an event is separate from closing poll voting, which has its own close, reopen, and deadline controls.
• Archived. The event becomes read only and stops counting toward your 10 active events or polls. Unarchive whenever you need it back.

On the Events page, choose Open spots to filter upcoming events to published signups that can still accept people. This filter appears when your workspace has at least five upcoming sign-up events with slots. It works in both Personal and organization workspaces. Select it again to see the full list.

Event summaries separate confirmed signups from pending confirmations. Available capacity accounts for active confirmation holds and your slot and party-size rules. Events without an attendance limit can still appear in Open spots; polls, drafts, closed events, and archived events do not.

The Upcoming events heading shows how many events are in the list. Each event shows its own signup or poll response counts. When you have unfinished drafts, the drafts to finish link below the heading jumps to your Drafts section. This works in both Personal and organization workspaces.

When available, a new signups in the last 24 hours line shows recent signup entries for upcoming events in your selected workspace that are still active, including pending confirmations whose holds have not expired. It excludes poll votes and is not a comparison with yesterday's total. The line stays hidden when there are no recent signups or a complete count is unavailable.

Your event dashboard shows contextual banners driven by the event's state: a nudge to publish a finished draft, a heads-up when the event is today, a prompt to close a passed event, and recap reminders after that. These are the real banner components below, rendered with example states.

Two per-event settings keep everyone informed without you lifting a finger. Reminders, when enabled, email every confirmed attendee before the event with their slot details and manage link. On Several dates and times, that reminder is timed to each person's slot, and the event is treated as over after the last day of the window. Organizer notifications come in three modes: an email for each signup or vote, a daily digest summarizing activity across your events, or off entirely. See Emails and Reminders for what each message looks like.

Running the same event again? Choose More → Duplicate or Duplicate as new event in Run it again. Give the copy a title, choose a new starting date or keep the existing dates, and review the schedule before selecting Create draft. Date ranges, dated slots, and poll options move together; local times and the event timezone stay the same. This works for Free and Organization.

The copy preserves wording, questions, capacity, privacy, and notification settings, plus an independent copy of each slot's reference photo. Replacing or removing a photo on the new event leaves the original event's photo in place. It starts with no signups, votes, or message history. Polls reopen without a winner or closing deadline, and uploaded covers need to be added again. Review the new draft before publishing.

Quick send emails your event link to chosen recipients or a whole contact list the moment you publish. And members of an organization can save a team template so another organizer can reuse the setup with the same preview.

Deleting permanently removes the event, its slots, and its signups. For anything you might want to reference later, archive instead: it clears the slot in your active event count while keeping the history.

Review guest reminders, organizer notifications, and reusable event setups for the details behind each stage.