Creating an Event

Every event starts with a title and an optional description. The title becomes the headline of your public page and the subject of your confirmation emails, so keep it recognizable. The description appears right under the headline and is a good place for what to bring, parking notes, or anything guests should know before they commit to a spot.

The date and time are optional too, which matters more than it sounds: sheets like supply drives or ongoing volunteer lists work fine without one. When you do set them, they appear as pills on the public page, drive the countdown banners on your dashboard, and control when reminder emails go out. Times are stored with your timezone, detected automatically, so a 5:30 PM event stays 5:30 PM for everyone.

The location field has three modes so your page only shows what is useful:

• No location. Nothing appears on the page. Good for online events or item drives where drop-off details go in the description.
• General location.Free text like "School gym" or "Meyer Park pavilion" shown as a pill on the event page.
• Street address. The address is shown and automatically linked to Google Maps, so guests get directions in one tap.

Choose how the top of your public page looks. The default is none (solid color header, no image). You can also:

• Upload your own photo or flyer (up to 15 MB; resized to a max of 2000px wide).
• Your photos reuses an image from one of your other events (a copy is saved for this event).
• Bubble art picks from ready-made covers shipped with Signup Bubble. New art can be added over time.

For your own uploads you can pick a display style. Bubble art and the solid color header always use the standard cover layout.

• Banner cover fills the header as a cropped background with your title overlaid.
• Full flyer shows the entire image without cropping, with the title below. Useful for posters and text-heavy art.

A group of toggles controls what the signup form asks for. Each one is off by default so the form stays as short as possible:

• Allow commentsadds an optional comment box, with a placeholder you can customize, for example "What dish are you bringing?"
• Collect phone numbers adds a phone field for day-of coordination.
• Collect party size lets a guest count everyone they are bringing, up to 50 people per signup, and you decide per slot whether the whole party counts against capacity. See Slots, RSVPs, and Capacity.
• Custom questions ask anything else you need, covered in Custom Questions.
• Require confirmation turns on double opt-in: signups hold a spot temporarily and become confirmed when the guest clicks the link in their email.

Two settings control who sees what. Show names publicly decides whether the list of signed-up guests appears on the event page, and private mode hides event details from anyone who has not confirmed a signup. Both are covered in depth in Privacy and Visibility Controls.

Separate from per-slot capacity, the attendee limit caps the total headcount for the whole event. When the limit is reached the form closes automatically, even if individual slots still have room. Leave it empty for unlimited attendance. Party sizes count toward this limit, so a signup for 4 people uses 4 spots.

New events start as drafts. A draft has no public page yet, so you can take your time getting slots and wording right. When you publish, the link goes live instantly. You can unpublish at any time to take the page down without deleting anything. Your dashboard shows contextual banners that walk you through what to do next at each stage.

Each event carries a type, such as item signup, shift signup, RSVP, appointment, or registration, which mostly affects the wording the app uses around your slots. Personal accounts can have up to 10 active events at a time; archiving finished events frees up room, and organizations get higher limits.