Creating an Event

If you only use a free personal account, new events live in your Personal workspace automatically. If you belong to an organization, the dashboard header has a Workspace switcher. New events start in that workspace. The builder still shows Where should this event live? so you can put this one on Personal or the org without changing the header. That choice decides who can manage the event, which plan limits apply, whether it appears on the public org page, and which contact book receives new signups.

At the top of the builder, What are you making? chooses the page guests will see. Collect signups is the default: slots, shifts, items, or a simple RSVP. Run a poll builds a poll-only page with no signup form. Ask about dates, labeled choices, or both, then lock a winner when you are ready.

You can also keep a sign-up sheet and still poll the group. Under When is this event? choose Poll the group instead of a fixed date or several dates, or add custom choices further down. Guests vote on the same public page as the signup form. See Polls for the full flow, including pick-one questions, hidden results, and converting between a poll and a sign-up sheet.

Every event starts with a title and an optional description. The title becomes the headline of your public page and the subject of your confirmation emails, so keep it recognizable. The description appears right under the headline and is a good place for what to bring, parking notes, or anything guests should know before they commit to a spot.

Under When is this event? pick one of three setups. Times use your timezone, detected automatically.

• Fixed date & time. You already know when it happens. Date and time are still optional: supply drives and open lists work fine without them. When you set them, they appear as pills on the public page, drive dashboard banners, and control when reminder emails go out.
• Poll the group. Propose a few times. Guests vote, then you lock a winner. Covered in the poll section above.
• Several dates & times. A window of days (office hours, volunteer week, conference sessions). Set a first day and a last day, then add a slot for each time people can claim. Slot selection is turned on. Each slot has a date, a time, an optional label (Gym, Saturday shift), and a spot count. Guests pick a slot. Confirmation and reminder emails use that person's date and time, not the whole window. See Slots, RSVPs, and Capacity and Emails and Reminders.

The location field has three modes so your page only shows what is useful:

• No location. Nothing appears on the page. Good for online events or item drives where drop-off details go in the description.
• General location. Free text like "School gym" or "Meyer Park pavilion" shown as a pill on the event page.
• Street address. The address is shown and automatically linked to Google Maps, so guests get directions in one tap.

Choose how the top of your public page looks. The default is None / solid color (purple header, no image). A live preview updates as you pick. You can also:

• Upload your own photo or flyer art (up to 15 MB; resized to a max of 2000px wide as JPEG).
• Your photos reuses an image from one of your other events. A copy is saved for this event. This option only appears when you already have a cover on another event.
• Bubble art picks from ready-made covers shipped with Signup Bubble. New art can be added over time.

For your own photos (upload or reuse) you can pick a display style. Bubble art and the solid color header always use the standard cover layout; flyer style is not offered for those.

• Banner cover fills the header as a cropped background with your title overlaid on the image.
• Full flyer shows the entire image without cropping, with the title below. Useful for posters and text-heavy art.

You can change the banner anytime on the event page after create. Switch cover and flyer without re-uploading, or swap sources (for example solid color to Bubble art) and save. Archived events are read-only for banner changes.

A group of toggles controls what the signup form asks for. Each one is off by default so the form stays as short as possible:

• Allow comments adds an optional comment box, with a placeholder you can customize, for example "What dish are you bringing?"
• Collect phone numbers adds a phone field for day-of coordination.
• Collect additional guest count lets a guest say how many extra people they are bringing, up to 50 including themselves. Only then does each slot show Count whole party toward slot capacity: seats and cars should count everyone, a dessert slot usually should not. If guest count is off, that slot toggle stays hidden because every signup is already one person. See Slots, RSVPs, and Capacity.
• Custom questions ask anything else you need, covered in Custom Questions.
• Require confirmation turns on double opt-in: signups hold a spot temporarily and become confirmed when the guest clicks the link in their email.

Two settings control who sees what. Show names publicly decides whether the list of signed-up guests appears on the event page, and private mode hides event details from anyone who has not confirmed a signup. Both are covered in depth in Privacy and Visibility Controls.

Separate from per-slot capacity, the attendee limit caps the total headcount for the whole event. When the limit is reached the form closes automatically, even if individual slots still have room. Leave it empty for unlimited attendance. Guest counts always count toward this event-wide cap, so a signup for 4 people uses 4 of the total even if a slot only uses one spot.

New events start as drafts. A draft has no public page yet, so you can take your time getting slots and wording right. When you publish, the link goes live instantly. You can unpublish at any time to take the page down without deleting anything. Your dashboard shows contextual banners that walk you through what to do next at each stage.

Each event carries a type, such as item signup, shift signup, RSVP, appointment, or registration, which mostly affects the wording the app uses around your slots. Personal accounts can have up to 10 active events or polls at a time; archiving finished ones frees up room, and organizations get higher limits.