Privacy, Visibility, and Signup Protection

The show names publicly toggle controls whether visitors see who has signed up. On, the event page lists names, comments, and party sizes, which builds momentum for community events. Off, visitors see only how many spots are taken. Either way, you as the organizer always see the full list.

For chaperone roles, families usually need to see which jobs are open. With public names off, they see availability while the organizer can review the attendee list. Put arrival instructions in the description and use custom questions for coordination details that belong with the organizer.

Hiding names does not hide the event description or location. If those details are for confirmed participants only, review private mode as well. Keep sensitive information out of public descriptions and shared images regardless of the name setting.

The guest journey guide explains confirmation and private links. Start with the chaperone template for a worked role example.

Each poll question can hide results from voters. Guests still see the options and can vote; they do not see counts, names, or who is leading. You always see the full tally. When you lock a hidden question, the winner email says voting has closed and does not name the pick. Show names publicly also applies to voter names when results are visible. Private mode hides counts on a poll page the same way it hides signup details.

Private mode goes further: the public page hides the event details themselves. Visitors can still sign up through the link you shared, but descriptions, counts, and the attendee list are only revealed to guests who have confirmed a signup. Use it for support groups, address-revealing house events, or anything where the details are for participants only.

Links and joining instructions saved in the video meeting fields are shared with confirmed attendees through their emails, personal signup pages, and personal calendar downloads. They stay off the public event page and public calendar, even when private mode is off. Individual meeting links are shown only to the attendee whose booking they belong to.

Keep meeting links and passcodes in those fields instead of the public description. Keep personal signup links private, and use your video provider's access controls to manage who can enter the call. See Video meeting links for setup and sharing options.

With require confirmation on, every signup must be verified from the guest's email before it counts. Unverified holds expire and release their spot automatically. This filters out typo'd addresses and drive-by entries, and it pairs naturally with private mode since confirmation is what unlocks the details. More in Signing Up Without an Account.

• Rate limiting throttles rapid-fire submissions so a bot cannot flood your sheet.
• Content moderation screens names and comments for spam patterns and profanity before they reach your page.
• Token links stay private. Manage, confirm, photo, and recap links contain random tokens. Those pages are excluded from search engines and use a no-referrer policy. Keep these links private; someone with a guest's management link can access that guest's signup.
• Draft and unpublished events have no public page at all.