Event Check-in and Attendance Tracking

Check-in is optional for each Org event and starts off for new events. While creating a people signup or RSVP, find the Event day section near the final review and choose Enable check-in if your team will record arrivals.

You can change this later in the saved event's Check-in section using Edit settings. Enabled check-in appears just below the event overview; when off, its settings sit lower down beside Team handoff. Turning it off pauses new check-ins and corrections while keeping recorded attendance available. Duplicates, saved templates, and recurring drafts carry over the setting; attendance records are never copied.

Open a published event with check-in enabled and choose View check-in roster in its Check-in section. You can also choose Check-in beside Attendees, Poll responses when present, and Messages, or from the organization overview's event rows. Admins and organizers can record arrivals.

Check-in supports people signups and RSVPs. Item signups and pure polls do not have a check-in roster. Confirmed signups appear in the roster; pending signups must be confirmed through the existing attendee workflow first.

1. Search for a name or email, or choose a shift.
2. For a single person, choose Check in.
3. For a party, enter how many people have arrived, including the person named on the signup, then choose Save arrivals.

The count includes accompanying guests. If a signup is for three people and only two have arrived, record two. Each selected shift has a separate arrival record. In the All shifts view, someone with two shifts counts once in each shift.

Search and shift filters also apply to the displayed totals. Only the current page of roster entries is displayed, with Previous and Next for larger events. An unchecked signup means attendance has not been recorded; it is not automatically marked absent.

If a signup has no selected shift on a slotted event, select its shift from Attendees before recording arrivals. Signup capacity and attendance are separate: checking someone in does not reserve another spot.

Choose Undo check-in for a single person, or change a party's arrival count and save again. Zero clears the recorded arrivals. If another organizer has changed the same entry, the app asks you to refresh before saving over their change.

Check-in requires an internet connection. Check for the saved confirmation or error before moving on. An inactive organization can still read its recorded attendance, but new check-ins and corrections are paused.

On Attendees, choose Printable roster, then Print roster. The print view includes confirmed signups, party sizes, and all selected slots. It is a signup list, not proof of recorded attendance.

Managing attendees covers confirmations, participant changes, and existing messages.